Scope:
Under the supervision of the finance officer, the Assistant finance officer handles all cash payments, cash collections and cheque payments inside the office and/or camps as required. Assist the Finance officer in recording and preparation of reports.
Major Responsibilities:
- Perform all Financial duties in line with IRC Program, Personnel & Finance Regulations
- Keep a well-organized Book of Accounts at the Field Office by the Finance Manual.
- Keep filing systems in which documents can be readily available and easily traced.
- Undertake all financial duties with utmost care and with persistent effort.
- Give attention to detailed accuracy and neatness in the documentation.
- Ensure the correctness of Documents, amounts, dates, signatures, etc…
- Prepare Receipt and payment Vouchers for approved Payment/Settlement Requests.
- Operates the petty cash and cash in office Funds by holding the authorized level of cash.
- Ensure the availability of petty cash in the safe at all times and replenish it timely.
- Keep safe box cashes as per regulation.
- Journalize Cash in office and Petty Cash Accounts in standards laid down in the Finance Manual.
- Assist Program Staff, drivers and any other staff who seek guidance in filling out forms.
- Assist and cooperate with all IRC Finance and supply chain teams in all their requirements.
- Intact deposit all cash collections
- Prepares checks and effect payments after approval from the designated official.
- Records all cash in the office, petty cash, and bank transactions in Excel format using the correct codes and forwards to the Finance Officer for review.
- Keeping all used and unused finance vouchers in a safe place.
- Keep the petty cash fund in the safe box and replenish it timely when reaches its minimum balance as per the IRC policy.
- Prepare cash transfer request and submit to Finance Officer/Manager for review.
- Track the status of personal advances and ensure their timely settlement.
- Assist the Finance Officer/ Manager in the preparation of the monthly report.
- Carries out cash count at the end of every week and any interval as per the IRC policy.
- Reconcile cash balance per records with the result of cash count.
- Make sure taxes and any other liabilities are paid timely.
- Keep filing systems in which documents can be readily available and easily traced.
- Make sure each month’s financial documents copies remain in the field office and filed before the document is sent to Addis.
- Give attention to detailed accuracy and neatness in the documentation.
- Perform financial duties in line with IRC Program, Personnel & Finance Regulations.
- Make sure that all finance documents are stamped with the IRC Ethiopia Paid OR Received stamp we send to Addis.
- Prepare any finance-related outgoing letters.
- Replace the Finance Officer in his absence.
- Responsible for scanning finance payment documents every day.
- Do all tasks assigned by the Finance Officer and Finance Manager.
Qualifications
- Diploma in Accounting and minimum of 3 years relevant experience or B.A Degree in Accounting and 1-year relevant experience.
- Excellent Operating skill in Excel and Word is required.
- Knowledge of Sun Accounting system and/or other accounting software is advantageous.
- Ability to communicate well in English.
- Positive and professional attitude, able to organize, maintain composure and prioritize work under pressure, able to coordinate multiple tasks and maintain attention to detail.
Skills Required
- Basic computer knowledge in Word, excel and internet operation.
- NGO experience is a plus.
- Ability to work under pressure.
Language Skills:
Knowledge of the local language is advantageous.
Join Our Telegram if You did not join it Already
Join us on Telegram ስራዎችን በቴሌግራም ለመከታተል ይህንን ይጫኑ
Stay in Touch and follow us on our Social Media Platforms to Get the Latest Updates for the Latest opportunities: Facebook Page
Interested applicants can apply before the closing date of the application. For more information please read the full article
Deadline: Mar 14, 2024