Save the Children
Fleet Coordinator
Job Description:
ROLE PURPOSE: The Fleet Coordinator Primary Role is to proactively Manage Day to Day Fleet Operations management related activities, ensure that the Light vehicle Rental and Freight transport vendors are in Line with the SCI Fleet regulations, and payments related to the rental service are settled on time; any Fleet service charge related data are properly handled, and associated charges from specific user projects are made on due time; and also act as Focal Point for the Light vehicle rent and freight transport service providers.
SCOPE OF ROLE:
Staff directly reporting to this post: None
Reporting to: Head of Fleet and Transport
KEY AREAS OF ACCOUNTABILITY:
Managing day-to-day fleet operations management( Light vehicle rental, Freight transport, Fleet service charge) activities
Ensuring that all Rental vehicle Drivers Licenses are screened before integrating the drivers into SCI Operations
Ensuring that all Rental vehicle Drivers have Read, Understood and Acknowledged the Child Safeguarding Policy and Anti-Fraud Policy
Managing the rental vehicle allocation and planning
Ensuring that Vehicle Requirements are projected, planned and procured in a timely manner
Managing & Ensuring the Log-Sheet and Fuel Slips submitted by Drivers are accounted for, and to conduct random checks on vehicle odometer to check for discrepancy, if possible
Managing the Service Contract with the Provider in a Professional Manner
Managing the Rental Drivers in a Professional Manner
Timely picks requests from pro-save
Investigating/Reporting of any late submission for Vehicle Request
To conduct Valuable regular meetings with Subordinates and Transport Operators to provide advice, improvisation plan and discuss internal strategy
To work together as a team with Subordinates to solve impediments
Continuously exploring ways to improve the Fleet Management Operations in the country office
The following statements of duties, responsibilities are intended to describe the general nature and level of work being performed by individuals assigned to this position. These statements are not intended to be an exhaustive list of all duties and responsibilities required of this position. Actual duties, responsibilities, frequency, and percentages may vary depending upon building assignments and other factors.
SKILLS AND BEHAVIOURS (Our Values in Practice)
Accountability:
Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved
Ambition:
Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
Widely shares their personal vision for Save the Children, engages and motivates others
Future orientated, thinks strategically.
Collaboration:
Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
Values diversity, sees it as a source of competitive strength
Approachable, good listener, easy to talk to
Creativity:
Develops and encourages new and innovative solutions
Willing to take disciplined risks
Integrity:
Honest, encourages openness and transparency
Job Requirements:
QUALIFICATIONS AND EXPERIENCE:
EssentiaL :
· At least a Bachelor’s degree or equivalent in Supply Chain/Mechanical Engineering and/or Operations Management
· At least 5 years of relevant work experience in the same level.
Knowledge:
· Demonstrated supervisory experience with excellent leadership and interpersonal skills
· The ability to establish and maintain effective relationships with key stakeholders
· Strong understanding of compliance and risk management
· Attention to details
· Ability to make Decisions under pressure without guidance
Skills:
Good communication skill in English
Data collection & Management
Documentation & filing skills
Setting priorities and time management
Good command on MS Office particularly in MS-Word and Excel
DESIRABLE:
Outstanding communication and Contractor management skills
Reasonable Negotiation skills
Good NGO Operation Understanding
Knowledge of fleet operations management in Humanitarian emergency and Development contexts
Proficient in computing – Microsoft Office programme (Word, Excel, Outlook PowerPoint) internet
Additional professional certificates: N/A
Attitude:
To work in team
To protect children in connection
To be non-discriminatory and gender sensitive
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The interested applicants can apply before the closing date of application. For more information please read the full article
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How To Apply:
Application Information:
Please attach a copy of your CV and cover letter with your application, and include details of your current remuneration and salary expectations.
Use the below link to apply :
https://hcri.fa.em2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1
We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.
All employees are expected to carry out their duties in accordance with our global anti-harassment policy.
Deadline:03.24.2023
Job Category:Logistics, Transport and Supply Chain
Employment:Full time
Location:Jigjiga, Somali
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