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Cashier/Store Keeper Full-time Job

1 month ago Financial Services Addis Ababa   146 views
Job Details



  • Degree or Diploma in accounting and business related fields 2/4 relevant experience respectively.
  • NGO experience is an advantage


Cash payment and collection

  • Make cash & Cheque payments
  • Ensure timely settlement of float
  • Ensure that all necessary documentation is maintained before cash/Cheque payments and cash collections
  • Ensure that necessary codes are filled in the payment
  • Post daily transactions to cash book and bank book in daily base
  • Prepare cheques accurately. Ensure that there is a letter of confirmation for payments above birr 50,000.
  • Prepare cash receipt voucher, cash payment voucher and cheque payment voucher.
  • Make timely field cash payments in all respective project woredas based on the request
  • Ensure timely payment and settlement of all accounts including income tax, withholding tax , electric bill, water bill and telephone/internet bills
  • Maintain accurate Provident fund balance and loan in the system and reconcile with each individual staff bank book balances
  • Hold on float request and receipt record and make payments of floats when approved and make sure its settlement at the appropriate time.
  • Responsible to provide technical support for all programme float holders and encourage to settled the float on time
  • Inform HR, Admin. Finance & Log officer of which floats that are not cleared on time
  • Responsible to provide technical support for all programme float holders and encourage to settled the float on time
  • Preparing cheque book registration/cash log books on time
  • Maintaining updated fuel coupon records and follows up sheets.

Store and material management

  • Check items requested for their availability in the store. If they are available, issue the item by using Concern Despatch, Stores Issue Voucher and other necessary documents.
  • On receiving goods, check for the correct quality and quantity for the goods receiving voucher
  • Monitor stores daily and advise your line manager of any damaged items or items going out of date in good time.
  • Store and handle all materials appropriately and unpack and repack goods with the minimum of disruption
  • Ensure that the materials physical count are in balance and accurate in accordance with the stock card record at all times.
  • Submit monthly report on Food items, Non Food Items and Spare Parts situation and store balance to your line manager on monthly basis
  • Make sure stores are clean and tidy at all times.
  • Maintain systems and documentation for dealing with incoming, stored and outgoing materials using Concern and professional principles.
  • Implement procedures for dealing with discrepancies and damaged material.
  • Maintain security procedures in the material reception area and advice on improvement where necessary.
  • Where suspected theft is identified report in writing to your line manager.
  • Store, handle and move items appropriately and in relation to common symbols and marking, especially those related to health and safety and human consumption.
  • Ensure the selection, use and location of the correct tools, clothing and equipment necessary to unpack materials
  • Check and report fixed asset position and status to the Finance, HR, Admin and Logistic Officer and Project manager.
  • Maintain good relationships in the workplace.
  • Recruit casual workers for loading and unloading in consultation with the Finance, HR, Admin and Logistic officer/ Project manager.
  • Handover keys to a committee authorized by the Finance, HR, Admin and Logistic officer/ Project manager when going on leave.

Controls and safeguarding of cash and coupons

  • Ensure that no blank cheques are signed
  • Safeguard Cheque books and ensure timely ordering new Cheque books
  • Maintaining cash box and safe
  • Maintaining fuel coupons
  • Preparing Cash counts
  • Ensure any payment and supporting documents approved and filled on time
  • Responsible to record any item kept in Safe box rather than cash on safe box registration book.

Ensure the following deadlines are adhered.

  • Monthly cashbooks and bank books.
  • weekly and monthly cash count and reconciliation

Mainstreaming Cross cutting Issues

  • Ensure the mainstreaming of gender, inequality, Accountability and other cross cutting issues in main tasks of the jobs.


  • Maintain good communications within the team and ensure that all information is shared within the team.
  • You may be requested to carry out other exceptional duties where heavy workload arises and/or staff shortages are encountered. Hence flexibility will be required in performing your day-to-day activity.

Carry out any other duties requested by the Line manager

Company Description
We deliver life-saving and life-changing interventions to the world's poorest and most vulnerable people. From rapid emergency response to innovative development programming, we go to the hardest to reach places to make sure that no-one is left behind.