Admin Assistant (Meta)

Full Time

BGI Ethiopia

Provide executive support in a one-on-one working relationship by serving as the primary point of contact for internal and external stakeholders on all matters pertaining to the Office of the head of department providing executive level administrative support by providing clerical support, receiving department managers, executives, clients and visitors’ messages, and scheduling meetings.

  • Serve as the head of department’s first point of contact with people from both inside and outside the company
  • Completes a broad variety of administrative tasks for the head of department including managing a calendar of appointments; completing reports; composing and preparing correspondence that is sometimes confidential; arranging travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
  • Completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the CEO’s ability to effectively lead the company.
  • Receives and deals with telephone calls professionally, re-direct or take messages and take initiative to deal with queries.
  • Sorts, distributes and responds or draft responses to incoming mail in a timely and efficient manner.
  • Organizes and attends meetings and ensure the head of department is well prepared for meetings.
  • Arranges travel, visas and accommodation and, occasionally, travelling with the senior manager to take notes or dictation at meetings or to provide general assistance during presentations.
  • Plans, coordinates, and ensures the head of department’s schedule is followed and respected.
  • Perform other duties and responsibilities as assigned by the line manager.

About You

  • TVET-Level 3/ Diploma or BA in Administrative Services or Secretarial Science & Office Management or Management or Office Administration and Technology or related field of studies.
  • 4 years’ experience for TVET-Level 3/ Diploma & 2 years’ experience for BA
  • Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms.
  • Strong communication skills (via phone, email, and in-person)
  • Experience exercising confidentiality with sensitive company information.
  • Excellent organizational skills with an ability to think proactively and prioritize work.

NOTE: we only accept applications submitted through our website BGI Ethiopia

Join us on Telegram ስራዎችን በቴሌግራም ለመከታተል ይህንን ይጫኑ

Stay in Touch and follow us on our Social Media Platforms to Get the Latest Updates for the Latest opportunities: Facebook Page

Interested applicants can apply before the closing date of the application. For more information please read the full article

Deadline: June 8, 2024

For more jobs, please click here
Related Jobs
  • Dashen Bank
    Full Time
    Addis Ababa

    Job Description Software Development Engineer for Addis Ababa DB/ Vacancy- 0127/24 Job Summary Software Engineer will be responsible for the design, architecture and development of in house software solutions, and provide high levels
  • African Union
    Full Time
    Addis Ababa

    Purpose of Job To provide strategic direction and leadership in managing the operations for the effective management of ethical matters and issues through confidential ethical advice. Main Functions Develops and executes the overall strate
  • AWASH INSURANCE COMPANY
    Full Time
    Addis Ababa

    JOB REQUIREMENT Educational Qualification Required:BA degree in Accounting and Finance, Accounting & Auditing or related field of study. Work Experience:2 years of relevant work experience Required number:3 Other skills Proven