Cashier Accountant

JOB DESCRIPTION AND PERSON SPECIFICATION

JOB TITLE: Cashier Accountant

REPORTS TO: Project Finance and Admin. Officer

REPORTING TO POSTHOLDER: None

LOCATION:    Awash Sebat, Afar National Regional State

DURATION & HOURS: one-year contract upon successful completion of a probation period of 60 working days with the possibility of extending the contract

SALARY: 443 GBP/Month

The purpose of the Cashier accountant position is to provide secretarial, record keeping, and office support services, handle & manage petty cash of the project, and effect payments. In addition, she/he supports the Project Finance and Admin Officer to administer, control, monitor, support asset and materials management, and periodically summarize the extent of financial operations and performance of the project. She/he provides effective and efficient support and advice to the immediate supervisor and project team as required.

Key areas of responsibilities are:

• Prepare payment documents, attendance sheets, and others on all payments the projects are making.
• Manage project petty cash including preparing of payment and preparation of monthly petty cash reconciliation
• Handles and manages the project’s petty cash in a generally accepted standard norm.
• Prepare monthly petty cash reports to submit to the designated supervisor
• Review all payments against the budget and established rules and regulations.
• Assist the supervisor in reviewing/ analyse monthly budget monitoring report for timely comment and if any adjustment
• Manage the operations of the project compound including telephone, electricity, and water, manage office transport
• Handle all materials purchased and stored in a proper manner including fuel coupons and follow up for on-time utilization of the materials with the respective staff.
• Conduct payment, purchase and collect project materials, and deliver all materials purchased and stored to be used for the intended purpose with a checking by the Project Finance and Admin Officer and approved by PC/Team Leader.
• Assist line manager in verification of source documents for proper approval/authorization before they are filed and recorded;
• Assist in staff recruitment and disciplinary issues.
• Develop close working relationships with all staff
• Develop and implement a system to ensure efficient use and safety of the project equipment, including timely and appropriate maintenance and monitoring of costs
• Conduct payment for different purchases, community and partners staff trainings, project staff and any other payments checked by project finance and admin and approved by project coordinator/Team Leader
• Ensures that all unused official documents and vouchers of the organization are properly registered and are available in sufficient quantity.
• Maintains filing of financial documents and reports;
• Reports and follows up on outstanding & unsettled payments and receipts.
• Maintain office records and reference files on various subjects for easy access and reference;
• Prepare a monthly petty cash report and submit to the line manager.
• Handle all incoming and outgoing correspondences, file in chronological order
• Assist in ensuring that all procurement documents field in a good manner;
• Keeps project plan document for procurement in a separate file for reference;
• Ensures the accuracy of procurement documents and integrity of the procurement process;
• Make sure to follow the procedures of the procurement Manual;

   

These essential functions are not to be interpreted as a complete statement of all duties performed. Employees will be required to perform other job-related duties as required. All work responsibilities are subject to having performance goals and/or targets established.