Finance Assistant

Role and responsibilities

The purpose of the Finance Assistant position is to assist in the day-to-day implementation of the finance functions responsibilities. The following is a brief description of the role.

Generic Responsibilities

• Adhere to NRC policies, tools, handbooks and guidelines
• Assist with the implementation of the support function portfolio according to plan of action
• Prepare and develop status reports as required by management
• Ensure proper filing of financial documents according to NRC standards and the Securing Supporting Documents (SSD) policy
• Promote and share ideas for improvement of the support function
• Support project staff in financial matters

Specific Responsibilities

• Check supplier’s invoices and ensure that the supporting documents meet NRC standards before payment, and ensure timely payments
• Assist in the month-end accounting closing process, ensuring the accuracy and completeness of the ledger and all supporting documentation.
• Ensure all documents are copied, scanned, filed and original is send to CO monthly
• Assist in preparing monthly financial reports and send all relevant documents to country office monthly
• Assist in ensuring cash in bank and cash boxes
• Ensure that all taxes and other government payments are settled monthly
• Follow up the day-to-day responsibility of managing petty cash and cheque payments
• Assist with preparation of payment vouchers for cash and cheques and ensure timely settlements of all invoices
• Assist the Finance Officer to perform cash and bank reconciliation
• Assist with payments of labor or other activities in camps or communities as required
• Maintain open communication with all staff and others for all financial clarifications.

Competencies

Competencies are important in order for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following two categories:

Professional Competencies

These are skills, knowledge and experience that are important for effective performance.

Generic professional competencies:

• Minimum 2 years’ experience from working as a Finance Assistant or Cashier in a humanitarian/recovery context
• BA in Accounting/Finance or similar field
• Previous experience from working in complex and volatile contexts
• Documented results related to the position’s responsibilities
• Knowledge about own skills/profile
• Knowledge of English, both written and verbal

Context/ Specific skills, knowledge and experience:

• Good knowledge of the area and context in Region
• Goal oriented with ability to work under pressure, independently and with limited supervision.
• Experience of working with large institutional donors is an advantage
• Knowledge of local languages

Behavioral Competencies

These are personal qualities that influence how successful people are in their job.

• Handling insecure environment
• Planning and delivering results
• Empowering and building trust
• Communicating with impact and respect
• Analyzing