Finance Officer

Full Time

International Rescue Committee - IRC

Background of IRC:

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people whose lives and livelihoods are shattered by conflict and disaster to survive, recover, and gain control of their lives. The IRC works with people forced to flee from war, conflict and disaster and the host communities which support them, as well as those who remain within their homes and communities. We began work in Ethiopia since 2000 and currently implementing emergency and development programs in health, water and sanitation, economic recovery and development (ERD), women’s protection and empowerment, education, child protection, and multi-sectoral emergency response.

The IRC has a focus on narrowing the gender gap in humanitarian aid and ensuring that we contribute to gender equality, diversity, and inclusion in both our programs and operations by working to establish a context where our clients (including those from minority groups) enjoy the same rights and opportunities as well as an equal access to services. The IRC also has a strong commitment to creating an equitable and inclusive culture, where safeguarding is upheld in our workplace and programs. We are determined to protect our clients and staff from safeguarding violations through prevention and, where misconduct is alleged, to address it without fear or favor.

Job Overview:  

Reporting to Finance Manager, the Finance Officer is responsible for ensuring the overall Finance department activities in Jijiga field office. The Finance Officer must be proactive on delivering the necessary tasks as required.

Major duties and responsibilities:

  • Review payment requests to verify that all the necessary supporting documents have been attached and that the payments are for eligible expenditures as per the grant agreement.
  • Makes sure that all payments are made on integra after approval has been obtained from the designated official.
  • Check three-way match Invoicing purchase order on Integra ERP system
  • Follow up of payment for Invoiced Purchase orders (PO)
  • Budget Monitoring through Power BI
  • Review Field payments to the limit of the Authorized threshold
  • To monitor checks are used sequentially, appropriately and completed correctly.
  • Checks cash payment vouchers and the related documents submitted by the cashier for replenishment are correctly and reconciled with the documents and the cash count.
  • Ensure that all cash operation procedures and internal controls are strictly followed.
  • Carries out cash count at the end of every day and at any other interval as per the IRC policy.
  • Review and prepare settling transactions for all cash in office, petty cash, adjustment and bank transactions on the integra system using the correct codes.

At the end of the month or at any appropriate shorter interval,

  • Reconciles cash balance per records with the result of cash count,
  • Reconciles bank balance as per records with the balance on bank statement (Prepare Bank Reconciliation weekly),
  • Investigate and explain any difference arising from the reconciliation, if any and follow the outstanding check and letter.
  • File all original financial documents and upload scan documents on box.
  • Actively update any financial transaction on Integra in a daily basis
  • Provide Orientation to newly hired staff and training on IRC financial policy rules and procedures.
  • Oversees that the office’s cash operations are carried out properly and whenever irregularities are observed, report to Finance Manager.
  • Prepare and share cash analysis report Ensures that the established control systems for assets acquisition, handling and utilization are consistently applied.
  • Check that vehicle fuel consumption is within normal limits by comparing the mileage with the corresponding fuel consumption.
  • Make sure the Authorization Schedule issued is in place and appropriated logistics/procurements are completed and attached.
  • Review Bid analyses as per Authorized threshold and limits.
  • Make sure taxes and any other liabilities paid timely.
  • Tracks the status of personal advances and ensures their timely settlement. Ensure all balance sheet payables and receivables are cleared on time and respond if any comments regarding of balance sheet every month.
  • Coding all the transactions properly during invoicing on Integra.
  • Ensure the fulfillment of all financial documents (Collections and disbursements) is as per the IRC audit requirement.

Responsible for staff development under direct supervision.

  • As part of his/her supervision responsibility, set and agree with the Finance Assistant’s Key performance objectives for each financial year in line with the Department goals.
  • Provide the Finance Assistant conducive work environment; business tools, support, and relevant training necessary for them to perform their work.
  • Monitor the performance of the Finance Assistant throughout the year providing regular feedback on progress towards meeting agreed objectives and any improvement needed. And conduct an annual performance evaluation.
  • Contribute to the overall proper functioning of the Finance department by taking on any other duties assigned by the Finance Manager.

Safeguarding Responsibilities: – 

Promote and actively participate in initiatives and efforts to build team engagement, inclusion, and cohesion in IRC [team/office]

Foster ongoing learning, honest dialogue, and reflection to strengthen safeguarding and to promote IRC values and adherence to IRC policies.

About You

Job Requirements: 

Educational Requirements:

  • BA/MBA graduate in, Accounting and Business Management and related field

Preferred experience & skills: 

  • University Degree with 2 years of relevant experience or postgraduate 1 year of relevant experience. Or diploma with 5 years of experience.
  • NGO experience is a plus.
  • Basic computer knowledge (word, excel)
  • Basic English spoken and written.
  • Good communication and interpersonal skills.

Language Skills: 

  • Knowledge of the English Language is a must.
  • Fluent in the local language is advantageous

Required Skills

  • Attention to detail
  • Accounting

How To Apply

How to apply:

Candidates meeting the above qualifications are encouraged to apply only through the below IRC On-line recruitment website: 

IRC Career Site: –

Please include 3 references from current and former employers.

Applications will not be returned. IRC discourages phone calls or personal visits.

Only applicants meeting the minimum qualification will be short listed and contacted.

Female candidates are highly encouraged to apply.

Your application letter/cover letter must include the following information. 

  • Name of the position you have applied for
  • Date of application
  • Summary of  your qualifications and experience
  • Motivation/objective of why you have applied for the job
  • Permanent Address and present address (if different from permanent) and telephone number if possible also email address
  • Disclose any family relationships with existing IRC employees.

 

IRC is an equal employment opportunity employer.  IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status or disability.

IRC strives to build a diverse and inclusive team at all levels who as individuals, and as a group, embody our culture statement creating a working environment characterized by critical reflection, power sharing, debate, and objectivity for us to achieveour aspirations as a team and deliver the best possible services to our clients.

Professional Standards: The IRC and IRC workers must adhere to the values and principles outlined in IRC Way – Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity Anti-Retaliation and Combating Trafficking in Persons

Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols, and other supportive benefits and allowances.

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Interested applicants can apply before the closing date of the application. For more information please read the full article

Deadline: July 15, 2024

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To apply for this job please visit careers.rescue.org.

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