Lecture for Management Department

JOB SUMMARY

The Finance and Administration Officer reports directly to the Country Director (CD) and has technical reporting lines to the Finance and Resources Head, UK. The incumbent is responsible for the proper implementation of financial procedures in all Tree Aid projects in the country of operation. He/she is also responsible for preparing financial reports for local management, preparing the payroll and maintaining accounts payables.

The Finance and Administration Officer is expected to provide advice to the CD and country team in regard to the financial aspects of their jobs especially in ensuring compliance with the financial procedures of Tree Aid. In addition, the incumbent is expected to provide guidance and support to partners to ensure compliance with Tree Aid financial policies.

MAIN DUTIES AND RESPONSIBILITIES

• Support in financial management, planning and forecasting
  • Participate in the yearly financial planning and forcasting for each project and country office.
  • Support the Country Program Manager (CPM) in budget execution and provide constructive feedback on forecasts and expenditures.
  • Ensure all project staff are aware of the financial accountability and communicate on financial expectations.
  • Coordinate with programme team during financial discussion, planning for meetings and workshops.
  • Timely review of the field office’s monthly financial reports (verifying the coding, arithmetical accuracy, documentation, authorization).
• Ensure Tree Aid and government policies/regulations compliance & enforcement
  • Eensure that Tree Aid and partners complies with all government statutory regulations including licensing payment of taxes and social security fund; ensures timely submissions of such deductions to the relevant authorities.
  • Ensure respective Programme Manager, Project Coordinators and Officers understand variance implications and how to respond to and manage them effectively.
• Ensure timely and accurate financial reporting and annual internal and external audits
  • Prepare all mandatory monthly and yearly accounts, ensuring that accounting policies are properly and consistently applied and to submit such accounts in accordance with the deadlines.
  • Ensure and check data quality records in XLedger and data capturing on project expenditure on Xledger is done timely
  • Act as contact with external auditors on accounting matters in consultation with the Country Director and respond to auditor’s requests, as well as any internal or donor audits.
  • Ensure that internal and external audit recommendations are implemented.
  • Keep himself/herself up to date on current legislation relating to staff compensation and other relevant information related to finance.
  • Ensure that all staff settles advances and/or loans in line with established policy and procedures and that all accounts are settled at the time of termination of service.
• Ensure the management of bank transactions
  • Ensure daily management of financial transactions; assists the CD in the monitoring and following up of finances in the country.
  • Manage all cash disbursements, banking reconciliations, accounts payable and payroll and ensures that there are adequate controls over cash and bank holdings including monthly petty cash count.
  • Collect bank statements, making bank transfers depositing and withdrawing cash, preparing bank reconciliation statements at the end of the month.
  • Manage incoming wire transfers and reports any delays or discrepancies to the country manager immediately and follows up on bank matters
  • Prepare cash advances and foreign currency orders for country staff for international travel.
• Administrative and Logistic functions
  • Support in procurement plan preparation and prepare bid documents and emsure procuremnt processes followed according to policies.
  • Ensure and manage assests inventory and its management.
  • Perform other duties as assigned.

Job Requirement

• EDUCATION/TRAINING/CERTIFICATION
  • BA/Master’s degree in Accounting.
• EXPERIENCE
  • 6 years’ experience for BA and 4 years’ experience for Masters in Financial management including managing direct reports.
• COMPETENCIES / PERSONAL ATTRIBUTES
  • Excellent interpersonal and communication skills both written and verbal
  • Self-starter with ability to work with minimal supervision
  • Able to meet deadlines and prioritize tasks
  • Trainings in financial soft wares is an asset
• TECHNICAL SKILLS
  • Computer literacy in Financial software, outlook, MS Word, Power Point, Excel and Internet
  • Effective report writing and analytical skills
• LANGUAGES
  • Fluency in spoken and written English and local language(s).

Place of work:  A.A

How to Apply

To apply, please send your CV with Application Letter to cheru.tessema@treeaid.org and CC fikru.tessema@treeaid.org on 11 Oct 2024 before 5:00PM by COB. Mention/indicate your salary expectation.

Interetesd women applicants are highly encourage to apply.