United Beverages Share Company
Personal Assistant
Job Description:
Manage Director’s electronic calendar, assessing priority of appointments and reallocation as necessary.
Manage Director’s travel arrangements (including visas and accommodation).
Process Director’s correspondence, ensuring that incoming correspondence is dealt with by the Director/or on behalf of the Director, or other staff as appropriate.
Maintain Director’s office systems, including data management and filing, records of Director’s contacts.
Screen calls, enquiries and requests, mails and deal with them as per the priority level.
Assist Director in researching and following up with action on matters which fall within the Director’s responsibility – chasing responses, triggering follow-up action.
Produce documents, briefing papers, reports and presentations for the Director.
Organize meetings and ensure well preparedness for those meetings, preparing agendas, pre-meeting briefings and meeting papers.
Manage arrangements for SMT and Sub-Committee meetings, including production/distribution of agenda and papers.
Assist/support Director and senior management team in arranging partners and other events.
Meet and greet visitors, direct them to the concerned Manager.
Any other duties as may reasonably be required by the Director.
Job Requirements:
BA Degree in Management or related with list 2 years and above related experience
Discretion and trustworthiness: you will often be party of confidential information
Flexibility and adaptability
Good oral and written communication skills
Organizational skills and the ability to multitask
The ability to be proactive and take the initiative
Tact and diplomacy
Communication skills
A knowledge of standard software packages and the ability to learn company-specific software if required.
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The interested applicants can apply before the closing date of application. For more information please read the full article
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How To Apply:
Interested and qualified candidates who fulfill the above requirement can send their CV and cover letter within ten consecutive days from the date of announcement stating for which role they are applying Via Email:
HR@ubethiopia.com
Posted:03.16.2023
Deadline:03.26.2023
Job Category:Admin, Secretarial and Clerical
Employment:Full time
Location:Addis Ababa
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