Procurement and Contracting Specialist
Job Description:
“Procurement and Contracting Specialist’’
GIZ- Internal/External Vacancy Announcement ‘# vacancy number 089/2023’
“Energizing Developement”
Brief Description of the project/ unit
As an international cooperation enterprise for sustainable development with worldwide operations, the federally owned Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH supports the German Government in achieving its development policy objectives.
In Ethiopia, GIZ has been working for more than 40 years in bilateral cooperation on behalf of the German Federal Ministry for Economic Cooperation and Development (BMZ) and on the commission of other international donors.
GIZ is implementing various energy projects in Ethiopia with the aim to support a sustainable supply of energy services. This is also intended to contribute to Ethiopia’s national strategies (National Electrification Plan, Growth & Transformation Plan, Climate Resilient Green Economy). The energy projects under the GIZ Energy Portfolio Ethiopia include: Energising Development (EnDev); Energy Solutions for Displacement Settings (ESDS); Green Peoples Energy (GBE) and the German-Ethiopia Energy Cooperation (GEEC). GIZ works in close cooperation with the Ministry of Water and Energy (MoWE) as its main political partner in the implementation of the programme.
Job Summary
The Procurement and Contract Officer is responsible for the provision of a comprehensive range of procurement, contract and customs clearance management services necessary to ensure the achievement of deliverables within the Energy Portfolio Ethiopia (EPE). S/he liaises with the country office as well as head quarter for all procurement and contracting activities.
Duration of contract: Until June 31, 2024
Application deadline: 27 May 2023
Required Candidates: 1
Place of Work: Addis Ababa
Responsibilities and Duties
Job Description
A. Responsibilities
Job Summary
The Procurement and Contract Officer is responsible for the provision of a comprehensive range of procurement, contract and customs clearance management services necessary to ensure the achievement of deliverables within the Energy Portfolio Ethiopia (EPE). S/he liaises with the country office as well as head quarter for all procurement and contracting activities.
Responsiblities
The incumbent is responsible for the:
Purchasing materials and equipment for Energy Portfolio Ethiopia in accordance with GIZ rules.
Coordinating the customs clearance for imported materials together with the GIZ country office.
Informing respective departments on time about the status of procurement, contract and customs clearance.
Coordinating effectively with colleagues in the administrative section and operational teams.
Prepare various types of contracts and follow up contract implementation in collaboration with the project implementation teams.
Maintain a procurement and contract follow up database.
Liaise directly with GIZ country office procurement and service as well as the finance department.
Identify bottlenecks and recommend changes for the improvement of procurement and contract process.
Within this context, s/he fulfils the following tasks:
Tasks:
Procurement of Materials:
Receives and reviews purchase requests for clarity, compliance, detail completeness, and obtains additional information, as required.
Purchasing of materials requested by the user department and units as per the specification and deliver the items to the storekeeper by ensuring proper documentation.
Keeps him-/herself informed about the GIZ regulations for procurement and keeps contact with the procurement department of the GIZ Office in Addis Ababa
.
Drafts standard letters for quotations and orders and collects pro-forma invoices
Prepare price analysis for decision making.
Ensures that materials bought on local markets are of high quality and reasonable price.
Compile lists of sources of local procurement for request, quotations and proposal for bids and liaises with potential suppliers.
Upload contracts to the GIZ data management system
Procurement of services:
Receives and reviews contracting requests for clarity, compliance, detail completeness, and obtains additional information, as required.
Prepare contracts within the project limit and follow up contracts prepared at the country office.
Maintains a database for consulting and other service providers.
Upload contracts to the GIZ data management system.
Keeps himself informed about the GIZ regulations for various types of contracting and liaise with the country office contract and finance departments.
Customs Clearing tasks:
Work closely with local transitors to ensure close coordination and synchronization of all transit activities and maintain documentation and files.
Work closely with implementation partners to obtain necessary documents.
Prepare and submit all necessary paperwork related to imported goods for duty free entry.
Monitors shipment arrival and requests in advance for copies of shipping documents from suppliers.
Organize/co-ordinate the pick-up of goods.
General Duties
Immediately reports all problems involving procurement, contracting and logistics.
Represents the interests and always acts on behalf of the GIZ-EnDev Ethiopia program
Carries out tasks relevant to the programme which may not be explicitly mentioned in the job description as per request.
Job Requirements:
Qualifications
University degree in business management, procurement and supplies management or equivalent is preferred, but other educational background will be accepted with appropriate work experience.
Professional experience
Minimum of five (5) years professional experience in procurement, contracting and customs clearance work.
Knowledge of Customs clearance regulation and relevant stakeholders
Similar job experience in government and international organizations are preferred
Good knowledge of the GIZ rules and regulations is preferred.
Knowledge of standard computer applications such as MS Office applications, in particular Excel.
Excellent knowledge of English, written & spoken, is required.
Trustworthiness and ability to maintaining strict confidentiality and observing data protection and associated guidelines where appropriate.
Ability to work independently, unsupervised, and as part of a multicultural and international team.
Other knowledge, additional competencies
Ability to work in a team and with a minimum of instructions
Excellent conceptualizing and editorial skills
Excellent skills in compiling and presenting information in an appealing and concise manner
Excellent oral and written communication and presentation skills.
Written and oral fluency in English is a must
Being familiar with international development cooperation partners such as GIZ EnDev including their approaches and procedures is strongly recommended.
Very good working knowledge of standard ICT applications of MS Office (Word, Excel, PowerPoint, Outlook) and willingness to obtain proficiency in GIZ-specific applications (MS Teams, OneDrive, OneNote, IDA)
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The interested applicants can apply before the closing date of application. For more information please read the full article
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How To Apply:
Application procedure:
Interested and qualified candidates shall submit their motivation letter along with
their non-returnable recent CV only via email hreth@giz.de
Please make sure you mention the vacancy number and position Procurement and Contracting Specialist’ #089/2023 in the subject line of your email application. Due to large number of applications, we categorize applications with the vacancy numbers. Applications without vacancy numbers in subject lines might not be categorized in the appropriate folder and could be disqualified. Only short-listed candidates will be contacted. We encourage persons with disabilities to apply for the position. In the case of equal qualification, persons with disabilities will be given preference. Applications from qualified women are encouraged.
Deutsche Gesellschaft für
Internationale Zusammenarbeit (GIZ) GmbH
GIZ Country Office Ethiopia and Djibouti
Kazanchis, Kirkos Sub City, Woreda 08
P.O. Box 100009, Addis Ababa, Ethiopia
I www.giz.de | www.giz.de/de/weltweit/336.html
Posted:05.17.2023
Deadline:05.27.2023
Job Category:Business and Administration, Purchasing and Procurement
Employment:Full time
Location:Addis Ababa
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