Farm Africa
About the Job
JOB DESCRIPTION AND PERSON SPECIFICATION
JOB TITLE: Project Admin. and Finance Officer
REPORTS TO: Project Coordinator and functionally to Senior Project Finance Officer
REPORTING TO POSTHOLDER: Cashier Accountant, Office Attendant and Driver
LOCATION: Afar
DURATION & HOURS: one-year contract upon successful completion of a probation period of 60 working days with the possibility of extending the contract
SALARY: 603 GBP/Month
| PURPOSE OF THE ROLE |
The overall purpose of the project is Finance and admin. Officer is to
- Ensure the smooth running of the project office through strong management of cash, stores, vehicle arrangement, and communication and handle financial activities and logistics
- Responsible for the day-to-day general financial and administration of the organization, assisting the Project Coordinator, Project Finance Manager and supporting the staff team.
| KEY TASKS AND RESPONSIBILITIES |
Finance
- Verify pre and post-financial transactions at the field office level (for completeness, accuracy, availability of budget, ensuring compliances), and submit to the Senior Project Finance Officer at CO
- Prepare cash books on time with quality, and submit to the Senior Project Finance Officer
- Prepare monthly bank reconciliation on time and with quality, and submit to the FM-CO.
- Liaising with banks for all finance matters
- Follow up on the timely settlement of staff advances by closely working with the Senior Finance Officer-CO and report to the CO advances long overdue
- Support the PC/Team Leader at FO in preparing monthly cash forecast & transfer requests ensuring accuracy & timeliness
- Review the details of BMRs together with the PC/Team Leader at FO, communicate any adjustments in a timely manner, ensure the availability of budget for any transaction ahead; and advise the PC/Team Leader at FO on the timely utilization of budgets
- Ensure all relevant staff members of the field office are informed of donor requirements; and work closely with program and other support functions to ensure compliance
Procurement & Other Support Services
- Responsible for facilitating & handling all procurements of field office
- Handle FO logistic service including movements of vehicles, project inputs and reports to the CO Logistic Manager
- Ensure the timely procurement and distribution of items at the field office, keeping all relevant documentation complete and up to date & by closely working with the Technical Team at the field office
- Liaison with CO-Procurement Manager & follow up on all procurements of the project to be made at the CO level or need to get approval from the CO
- Support the PC/Team Leader at FO in preparing procurement plans regularly
- Implement a system to ensure efficient use and safety of the project vehicles and equipment, including timely and appropriate maintenance and monitoring of costs
- Follow up, organize all leave and other HR-related records and submit to the CO HRM
- Assist in staff recruitment and disciplinary issues
- Ensure a conducive staff working environment
- Manage the operations of the project compound by Liaising with the Leaser of office building
- Perform all other duties as requested by LM
These essential functions are not to be interpreted as a complete statement of all duties performed. Employees will be required to perform other job-related duties as required. All work responsibilities are subject to having performance goals and/or targets established.
About You
| PERSON SPECIFICATION | |
| Essential | Desirable |
| Education, qualifications & other knowledge | |
| BA or above in Accounting or related fields | Training on financial application systems such as SUN, Peachtree |
| Knowledge of Ethiopian labour law | |
| Good understanding and firm belief in gender equality and issues in rural communities | |
| Experience | |
| At least three years relevant experience in Finance and Administration role with similar responsibilities in an NGO or private enterprise | Previous INGO work experience in rural areas is advantageous |
| Experience of asset and inventory management | |
| Skills & abilities | |
| Skills in budgeting and maintaining accounts | Skills in financial application systems |
| Strong computer skills and experience working with accounting software | |
| Computer literacy, excellent record keeping and report writing | |
| Strong attention to detail and problem-solving skills | |
| Strong communication and interpersonal skills | |
| Good team building skills and the ability to work in a multi partner approach | |
| Strong analytical, organisational and IT skills | |
| Ability to work independently and with minimum supervision, prioritize tasks and to take initiative | |
| Strong sense of integrity and personal commitment to the goals and values of Farm Africa | |
| Skills in working as part of a team | |
| Speaking English, Amharic and Afar Languages | |
Our Values
Investing in smallholder farming is the number one way to combat poverty in rural Africa. Farm Africa is a leading NGO specialising in growing agriculture, protecting the environment and developing businesses in rural Africa.
EXPERT: Expertise and insightful evidence-based solutions are at the heart of everything Farm Africa does.
GROUNDED: Our teams and partners work closely with local communities, engaging them in every level of decision-making.
IMPACTFUL: We deliver long lasting change for farmers, their families, and the environments they live in.
BOLD: We model innovative approaches and are not afraid to challenge strategies that are failing.
Required Skills
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Accounting
How To Apply
Those who meet the above requirements should submit their short CV (maximum of 4 pages) and a cover letter (maximum 1 page) addressing to https://airtable.com/appT43XEDTUeubYpX/shr5epWR0SH8YS39L by 12 September 2024
Only short-listed candidates will be contacted.
Farm Africa is an equal opportunity employer and promotes gender equity. Canvassing will lead to automatic disqualification. Farm Africa does not charge a fee at any stage of the recruitment process. (E.g. Application, interview, meeting, processing, training or any other fees).
የትኩስ የስራ ማስታወቂያ ማህበራዊ መገናኛ ገጾችን ካልተወዳጁ፤ ተጨማሪ የስራ ማስታወቂያዎች ቶሎ እንዲደርሳችሁ አሁኑኑ ይወዳጁ።
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