Senior Planning and Monitoring Expert

Job Summary

Under the direction of the regional head the Senior Planning and Monitoring Expert plans, organizes, directs and controls planning, monitoring, evaluation and learning activities of the branch;  actively Participate in the development of Standard Operations Procedures and operational guidelines on Planning, Monitoring, Evaluation and Learning and effects their implementation in the region; prepare, coordinate and organize regional branch’s Annual Operational Plan (AOP) preparation; initiate, support to regional branches’ work units and zonal branches on Annual Operational Plan preparation; monitor and takes part in joint and internal evaluation of Programs and Projects; ensure Project Field Monitoring TORs are prepared in line with their respective Project Monitoring and Evaluation plan and have harmonized data collection tools with the indicators to be monitored; organize and coordinate relief items post distribution monitoring of for distributions directly undertaken by the regional branch; ensure CEA is integrated into Regional Branch Plans, implementation and monitoring of Programs/Projects;

Specific Duties and Responsibilities

• Plans, organizes, directs and controls planning, monitoring, evaluation and learning activities of the branch;
• Actively Participate in the development of Standard Operations Procedures and operational guidelines on Planning, Monitoring, Evaluation and Learning and effects their implementation in the region;
• Actively Participate in the adaption & contextualization of Standard Operations Procedures and operational
• guidelines on initiatives that help to ensure the quality of programs’/projects’ quality such as Community Engagement &
• Accountability (CEA) throughout the program/project cycle and implements accordingly;
• Prepare, coordinate and organize regional branch’s Annual Operational Plan (AOP) preparation;
• Initiate, lead, coordinate and provide technical support to regional branches’ work units and zonal branches on Annual Operational Plan preparation;
• Ensure the quality of Annual Operational Plan prepared by regional branches’ work units and zonal branches and ensure their vertical and horizontal integration;
• In close collaboration and coordination with branches’ work units at the regional branch annually compile Annual Operational Plan, consolidated budget and periodic reports of the NS;
• Monitor and takes part in joint and internal evaluation of Programs and Projects;
• Ensure Project Field Monitoring TORs are prepared in line with their respective Project Monitoring and Evaluation plan and have harmonized data collection tools with the indicators to be monitored;
• Collect, document, incorporate key issues from Project Field Monitoring Reports in to the NS Periodic reports and disseminate for enhancement of organizational learning;
• Prepare reporting time table and ensure timely preparation and submission of reports to internal and external stakeholders;
• lead, coordinate, organize and provide technical support to the regional branches’ work units and zonal branches on periodic report preparation;
• In close collaboration and coordination with regional branches’ work units compile periodic reports of the regional branch;
• In close collaboration and coordination with responsible work units’ regional branch and zonal branches organize periodic program review sessions to review the progress of the programs/projects;
• Undertake, lead and coordinate a joint /field monitoring visits, prepare their reports and disseminate the findings to all relevant stakeholders;
• Organize and coordinate relief items post distribution monitoring of for distributions directly undertaken by the regional branch;
• Organize learning forums in the regional branch and takes part in community of practice and blogs to enhance learning within the NS;
• Effectively utilize technological facilities developed by the HQ develop to support planning, monitoring, evaluation and learning activities;
• Ensure CEA is integrated into Regional Branch Plans, implementation and monitoring of Programs/Projects;
• Ensure communities are consulted and feedback is regularly collected and documented to understand levels of satisfaction with the Programs/Projects;
• Raise awareness of the importance of CEA with staff and volunteers through presentations and briefing sessions;
• Deliver PMEL & CEA training to staffs, management and volunteers in collaboration with the relevant work units at HQ & at the branch;
• Reports periodically its performance to the regional head;
• Performs other related duties as may be assigned by regional head;

Work Unit:  Regional Branch

Gross Salary: 28,416.00,and no other additional benefit package

Term of employment: Permanent

Work Unit: Office of Regional Branch

Reports to:   Regional Branch Head

Employment Type: Full time

Number of People Required:  1

Work Experience: 6/8Years’ relevant experiences

Dead line: 24/07/24