Senior Project Coordinator (Local)

Job Summery

The Assignment / Responsibilities

• Project Design, Planning, and Implementation:
  • Coordinate and manage the implementation of the OFAG EUSPRE Grant project activities and other projects ensuring that they are implemented according to schedule, budget, quality standards, and OFAG’s and partners’ guidelines and are properly coordinated with other project funded activities.
  • Develop and maintain project plans, schedules, and budgets, and monitor progress towards project goals and objectives.
  • Work closely with project teams to identify and address implementation challenges and ensure that projects are delivered on time and within budget.
  • Develop project concept notes, terms of references, and requests for proposals and identify innovative approaches to addressing priority needs and interests.
  • Identify capacity gaps that exist within OFAG and propose capacity building interventions within the projects.
• Project Monitoring and Reporting:
  • Monitor project progress and report on project status to OFAG leadership, donors, and other stakeholders.
  • Conduct regular project review meetings and prepare progress reports, including identification of areas for improvement.
  • Work with project teams to ensure that project deliverables are completed according to quality standards.
  • Constantly monitor the operational environment and assess risks that can affect project implementation.
  • Properly document and share project processes, achievements, learning, and impacts including the visibility of the Donor.
  • Monitor project implementation to identify lessons learned, best practices, and areas for improvement, and incorporate feedback to adapt project strategies and activities.
  • Ensure gender, age, and disability disaggregated data collection and that accurate data are used in post-distribution monitoring, project reviews, evaluations, and reporting.
  • Support the Planning and Budget Directorate in maintaining and reporting against the project log frame and monitoring framework.
• Technical and Administrative Support:
  • Provide leadership on administrative and operational aspects of the project including assistance with procurement, logistics, safeguards, and financial management.
  • Ensure the project develops and maintains project files, including contracts, agreements, and other relevant documents.
• Stakeholder Engagement: 
  • Build and maintain relationships with project stakeholders, including the donors, partners, and other relevant organizations.
  • Ensure that project stakeholders are regularly informed about project progress and results.
  • Work with program staff to identify and pursue new project opportunities.
  • Facilitate interactions and dialogue between OFAG’s team and interested partners and stakeholders.
• Donor Compliance:
  • Ensure compliance with donor guidelines by coordinating and overseeing the implementation of projects in accordance with the requirements of the donor.
• Training and Capacity Building:
  • Provide training and capacity building support to OFAG staff and project teams to ensure that they have a clear understanding of the donor’s guidelines and compliance requirements. This may include training in financial management, procurement, reporting, and other related topics.
  • Organize team building sessions to ensure the synergy of the OFAG team.
  • Perform any other duties related to the successful implementation of the project as required.

Perform additional tasks requested by the immediate supervisor

Job Requirement 

The Senior Project Coordinator should possess an in-depth knowledge and experience of project management. He or she must possess good communication skills and be capable of providing continuing capacity building activities to OFAG’s project and other teams.

The Senior Project Coordinator must demonstrate the following minimum qualifications, expertise, and experience:

• Minimum BSc/BA in business administration, project management, economics, development studies, or any other related discipline. MSc/MA in similar fields is preferred.
• Minimum twelve (12) years’ experience of which seven (7) years should be at the managerial level and at the supervisory level.
• Proven experience in project management, preferably in financial management, procurement, and auditing.
• Ability and proven experience to document project results, and develop analytical and well-written, cohesive reports with good communication skills and proper written and spoken English responsive to the donor’s needs.
• Experience working with a range of donors such as the EU, UNDP, World Bank, FCDO, USAID, and others.
• Completion of 2 project coordination assignments in a similar environment in Ethiopia or the sub-region;
• Strong project management skills with PMP certification.
• Excellent spoken and written English and Amharic language skills.
• Knowledge of accounting principles is highly desirable.
• Familiarity with EU procurement procedures and practices is highly desirable; and
• Prior experience of working with the Government of Ethiopia is highly desirable.

Languages:

• Excellent verbal and written English and Amharic.

Other requirements:

• Adequate Computer technical skills in data processing.
• Expertise in Microsoft Office including Microsoft Project.

Skills and competencies:

• Familiarity with relevant donors and government priorities, strategies, and regulations.
• Excellent organizational, communication, and interpersonal skills.
• Strong analytical and problem-solving abilities.
• A good planner, organizer, and strategic thinker.
• High level of commitment to organizational values.
• Ability to work well under pressure.

Methodology

• The Senior Project Coordinator will be supervised by the Head of the Office of the Auditor General to coordinate the implementation of the project. The Project Coordinator will work on a full-time basis and be located in the office of OFAG. She/he is expected to travel to the field and related places of the project.

Duration of the assignment

• The Senior Project Coordinator will work initially for one year, starting from November 2024, and have an opportunity for a 2-year extension based on work quality and satisfactory performance

Period: 1^st November 2024 to 31^st December 2026

Special Conditions: Some travel may be required to the regions and some out of work hours’ may be required

Place of work: Addis Ababa

How to Apply

• Interested applicants can send CVs and scanned academic degrees and experiences via email or in person to the address indicated below on or before October 14, 2024.Office of the Federal Auditor General (OFAG)Address: Bole Road, Flamingo Area

  Tel: +251 929140858 / +251 912407350

  Email: info@ofag.gov.et and CC to ofaghr@gmail.com

  Website: www.ofag.gov.et